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Location
Cook 209A/Room A
Presentation Type
Short Concurrent Session
Start Date
24-4-2026 4:00 PM
Description
I accepted the position of publishing and open repository administrator at the University of Tennessee in November 2024. At that time, TRACE (the acronym for UTK's institutional repository) was largely being run on an as-needed basis by a graduate student, and no one had been doing significant work on the repository for the last couple of years, other than answering patron questions and assisting with patron needs as they arose.
When I began my role as publishing and open repository administrator, I had to do significant work to update collection titles, collection descriptions, submission links, sidebar links and page description links, as well as plan for a migration to a platform that was already chosen before I came into this position. We are currently working to migrate from Digital Commons to DSpace (for our IR), Vireo for our ETD submissions, and to a more robust journal publishing platform (that I cannot name yet because we do not have a signed contract, but will be able to name by the time of this presentation). I will talk about this process and what steps went into the migration process, as well as discuss how the migration went (or has gone, if everything is not fully migrated).
I will also talk about the needs of our IR and journal publishing platform. There were very few written policies on submission and withdrawal guidelines, and we had no formal deposit license agreement for the IR, or a collections policy. I have also worked on writing a journal hosting agreement because we did not previously have one, and I am working with the Graduate School to address the upcoming ADA Title II regulations. This talk will go over what has worked for us, what has not worked, what still needs to be done, and plans for the future.
Revitalizing an Aging Repository: Bringing New Life to TRACE
Cook 209A/Room A
I accepted the position of publishing and open repository administrator at the University of Tennessee in November 2024. At that time, TRACE (the acronym for UTK's institutional repository) was largely being run on an as-needed basis by a graduate student, and no one had been doing significant work on the repository for the last couple of years, other than answering patron questions and assisting with patron needs as they arose.
When I began my role as publishing and open repository administrator, I had to do significant work to update collection titles, collection descriptions, submission links, sidebar links and page description links, as well as plan for a migration to a platform that was already chosen before I came into this position. We are currently working to migrate from Digital Commons to DSpace (for our IR), Vireo for our ETD submissions, and to a more robust journal publishing platform (that I cannot name yet because we do not have a signed contract, but will be able to name by the time of this presentation). I will talk about this process and what steps went into the migration process, as well as discuss how the migration went (or has gone, if everything is not fully migrated).
I will also talk about the needs of our IR and journal publishing platform. There were very few written policies on submission and withdrawal guidelines, and we had no formal deposit license agreement for the IR, or a collections policy. I have also worked on writing a journal hosting agreement because we did not previously have one, and I am working with the Graduate School to address the upcoming ADA Title II regulations. This talk will go over what has worked for us, what has not worked, what still needs to be done, and plans for the future.